Procedure

  1. Section 42(7) provides that subject to the provisions of the act, a University Council may regulate its own procedure and the procedure of any of its Committees.
  2. Without prejudice to Section 4.5(a) above, the following procedure shall guide all Council and Council Committee meetings;
  3. At the beginning of each Council meeting, members shall discuss and adopt the agenda.
  4. At the time of consideration of the agenda, all Council members shall be granted opportunity to declare any real or potential conflict of interest on any item on the agenda and such declaration shall be recorded in the minutes.
  5. A member of Council with a declared interest shall automatically be disqualified from the deliberations on the subject matter of agenda item.
  6. Where the declaration of Conflict affects the Chairperson, the Vice Chairperson shall chair the meeting at the point of conflict.
  7. At every Council meeting where meetings of a preceding meeting are reviewed, they shall be approved by a simple majority and signed by the presiding Chairperson and University Secretary.
  8. Decision of meetings shall be communicated to the responsibility centre or office by the University Secretary within seven days from the date of the meeting.
  9. Mobile telephones shall either be switched off or put in silent mode during all Council meetings.
  10. While all Council members shall acquiesce to the concept of collective responsibility, any  dissenting  member  reserves  the  right  to  request  for  the  recording  of  his  or  her dissention on the matter before the council or committee.
  11. During a meeting the Chairperson may accept the following points in that order;
  • Point of order (when a member contravenes the charter)
  • Point of information (when a member is giving information)
  • Seeking information (when a member is seeking information) 
  • Point of guidance where a member seeks to guide a meeting to its course or pending technical guidance.
  • Point of privilege where a member is privy to information.

 

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Procedure

Basic Tab

Meetings, Quorum and Procedure

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Procedure